The IOF website, www.investa.com.au/IOF, contains important information on the Fund including recent annual reports and Australian Securities Exchange (ASX) announcements, historical information about distributions paid, unit pricing and units on issue. While visiting the site, unitholders can access Link Market Services' website, the registry provider for IOF. Link Market Services manages the IOF unit registry and can assist with investment details including holding balances and payment history.

Approach to Investor Relations

The Fund's unitholder base is made up of both institutional and private investors. The management team regularly engages and communicates with all investors through a specific schedule undertaken throughout the year. This includes the results presentations, immediately following the release of the financial statements to the ASX in August and February each year, which provide investors with a detailed overview of the Fund's performance for the relevant period.

Unitholders

Our private unitholders are a valued part of our unitholder base and are actively encouraged to provide feedback and communicate throughout the year.

Our institutional unitholders constitute a large majority of IOF's unitholder base and are provided with opportunities to provide feedback and communicate with management via our annual reporting schedule.

Annual General Meeting

The Annual General Meeting provides all unitholders with an opportunity to engage directly with the Directors and senior management, and to question the Board and Chairman on matters relating to the business of the Fund. A detailed presentation on the performance and management of the Fund is lodged with the ASX and delivered by the Fund Manager and Chairman at the meeting.

Annual reporting suite

During the year unitholders are also provided with Fund updates via the annual reporting suite and the half year review.

Any material announcements during the year are lodged with the ASX and are available on the ASX website and the IOF website www.investa.com.au/IOF

Roadshows and investor meetings

Undertaken after the Fund's results presentation each year, management provides an opportunity for investors, analysts and the media to meet one-on-one or in small forums directly with senior management of the Fund throughout Australia, Asia, US and Europe.

Industry conferences

Throughout the year management promotes the Fund by attending various industry conferences, meeting with existing and potential investors and providing further clarification on the Fund's operations, strategy and competitive advantage.

ASX Listing

Investa Office Fund is listed on the ASX. The ASX code for the Fund is "IOF". Units in the Fund trade on the ASX in the same manner as shares in a listed company. Unitholders wishing to trade their units will need to use the services of a stockbroker or online broking facility.

Annual taxation statement

The Fund produces the annual tax statement at the end of August each year. This statement advises the taxable income for the financial year ended 30 June. Unitholders may view their financial year 2016 annual taxation statement by visiting www.investa.com.au/IOF and accessing "Investor Login" on the landing page.

Distribution payments

The Fund pays distributions half-yearly in August and February. Distribution payments to unitholders with registered addresses in Australia will only be made by direct credit to their nominated bank account. Unitholders with registered addresses outside of Australia will receive payment by the method they have nominated.

You will continue to receive a distribution statement in the form nominated by you (electronic or paper) for your tax records. Please provide details of your nominated bank account to our share registrar, Link Market Services. If your banking instructions are not received by the record date for each distribution, your distribution payment will be retained by Investa Office Fund until your banking instructions are received, after which the full amount will be paid into your nominated bank account.

Distribution reinvestment plan

The distribution reinvestment plan (DRP) is currently switched off. Should this change, an ASX announcement will be made to the market and participation forms will be sent to unitholders.

On-market buy back

There is no current on-market buy back.

Disposal and acquisition of stapled securities

Investa Office Fund is a stapled security consisting of units in both PCP Trust and AJO Fund. The sale (or acquisition) of units in IOF represents the sale (or acquisition) of separate interests in each of the two entities. For capital gains tax purposes, the acquisition costs and disposal proceeds need to be apportioned to each of the two entities, using a reasonable basis of apportionment.

One possible method of apportionment is on the basis of the relative net assets (excluding minority interest) of the individual entities comprising IOF, which are set out in the following table as at 31 December 2015 and 30 June 2016.

  31 December 2015 30 June 2016
PCP Trust 56.6% 55.5%
AJO Fund 43.4% 44.6%

Units on issue

The number of IOF units on issue currently stands at 614,047,458.

Unitholder meetings

The Annual General Meeting of unitholders of IOF is currently scheduled to be held in October 2016. All unitholders will be sent a Notice of Meeting approximately one month in advance to advise of the agenda and venue for the meeting. Details of the location will also be made available on the IOF website. Additional unitholder meetings may occur at other times during the year and unitholders will be advised in writing of the details.

2016/2017 KEY DATES1

Distribution Paid for half year ended
June 30 2016
31 August 2016
FY16 Annual Taxation Statements available 31 August 2016
Annual General Meeting 20 October 2016
Half year results for six months to
31 December 2016 released to ASX
23 February 2017
Distribution payment for half year
ended 31 December 2016
28 February 2017
Annual results for year to 30 June 2017
released to ASX
17 August 2017
Distribution Paid for half year
ended 30 Jun 2017
31 August 2017
FY17 Annual Taxation Statements available 31 August 2017
FY17 Annual Report available September 2017

Enquiries

If a unitholder wishes to advise of a change of address, altered or closed bank account to which distributions are directed, or wishes to advise a tax file number, then please contact IOF's registry provider as follows:

Enquiries about IOF can be directed to the Investor Relations representative as follows:

  • Investa Property Group
  • Level 6 Deutsche Bank Place
  • 126 Phillip Street
  • Sydney NSW 2000
  • Phone: Freecall 1300 130 231 (within Australia)
  • or +61 2 8226 9497 (outside Australia)
  • Fax: +61 2 9844 9300
  • Email: investorrelations@investa.com.au

Complaints

Any unitholder wishing to register a complaint should direct it to the Investor Relations representative of ILFML in the first instance.

  • Investor Relations Representative
  • Investa Listed Funds Management Limited
  • Level 6 Deutsche Bank Place
  • 126 Phillip Street
  • Phone: 1300 130 231 (within Australia)
  • or +61 2 8226 9497 (outside Australia)
  • Fax: +61 2 9844 9300
  • Email: investorrelations@investa.com.au

Investa Listed Funds Management Limited is a member of an independent dispute resolution scheme, the Financial Ombudsman Service (FOS). If a unitholder believes that a complaint remains unresolved or wishes that it is further investigated, the FOS can be contacted as below:

  • Financial Ombudsman Service
  • GPO Box 3
  • Melbourne VIC 3001
  • Phone: 1300 780 808
  • Fax: +61 3 9613 6399
  • Email: info@fos.org.au

Investa Listed Funds Management Limited is committed to ensuring the confidentiality and security of personal information.